Senior HR Administration Assistant Needed at the Coca-Cola Company

Senior HR Administration Assistant needed at Coca-Cola Company. The position role includes, but is not limited to, ensuring that the Human Resources Director (HRD) has support on ALL administrative and clerical tasks so the HRD can focus on business issues. The ideal candidate should possess Bachelor’s Degree.

Senior HR Administration Assistant Job at Coca-Cola Company

Job Title: Senior HR Administration Assistant.

Job Location: Lagos.

Position Overview

  • The HR & Administrative Officer will ensure that the Human Resources Director (HRD) has support on ALL administrative and clerical tasks so the HRD can focus on business issues.
  • The HR & Administrative Officer will manage the HRD’s diary and agenda, provide support to Direct Reports as required, and anticipate and resolve administrative issues that may hinder the smooth operations of the HRD’s office.
  • The HR & Administrative Officer will be responsible for ensuring that a responsive and consistent quality service support is provided to Business Unit employees and managers when approaching the HR department and to effectively manage all HR administrative duties to enable the HR team to successfully achieve their goals and objectives
  • The HR & Administrative Officer will also drive execution of critical projects for the HR function.

Job Summary

  • The HR & Administrative Officer will ensure that the Human Resources Director (HRD) has support on ALL administrative and clerical tasks so the HRD can focus on business issues.
  • The HR & Administrative Officer will manage the HRD’s diary and agenda, provide support to Direct Reports as required, and anticipate and resolve administrative issues that may hinder the smooth operations of the HRD’s office.
  • The HR & Administrative Officer will be responsible for ensuring that a responsive and consistent quality service support is provided to Business Unit employees and managers when approaching the HR department and to effectively manage all HR administrative duties to enable the HR team to successfully achieve their goals and objectives
  • The HR & Administrative Officer will also drive execution of critical projects for the HR function.

Key Duties/Responsibilities 
General Administrative Work & HR Projects:

  • Manage employee data and provide insights to the HR function or business unit as required
  • Manage new hire on-boarding process and draft new hire announcements
  • Manage interns and contingent workers’ recruitment
  • Liaise with local vendors on non-employee management
  • Coordinate all staff training logistics
  • Maintain staff training records
  • Register training programmes and file reimbursement with Industrial Training Fund – (ITF)
  • Provide support to the business unit in managing and running events aimed at making the Company a Great Place to Work-
  • Liaise with vendor on the filing of Expat monthly returns
  • Track staff birthdays and send monthly congratulatory messages
  • Maintain internal TCCC contact details for use by the Human Resources Director and the office
  • Maintain external contact details for key stakeholders
  • Set up a system to ensure follow up and follow through on all project deadlines and responses
  • Prepare and manage the Human Resources Director’s  expenses – includes expense reports, and ensuring his credit card(s) are valid and paid for
  • Liaise with facilities as necessary with regards to office requirements
  • Manage filing and records
  • Ad hoc HR projects as directed by the Human Resources Director

Management of Payments:

  • Complete all Human Resources Director  office financial transactions using SAP e.g. travel expenses, tickets, travel requests, holidays, etc
  • Monitor the offices budget on behalf of Human Resources Director – identify discrepancies and notify relevant team members as and when necessary
  • Create Purchase Orders for HR vendors

Communication:

  • Timely review of all incoming mail, and responding or re-routing to the correct respondents
  • Timely and professional preparation of outgoing mail for the Human Resources Director
  • Manage and record all incoming and outgoing mail to ensure a database for future reference is maintained for speedy and accurate future reference
  • Manage all internal and external queries and requests, responding and re-directing accordingly

Calendar and Agenda:

  • Schedule meetings
  • Distribute the Human Resources Director’s  annual calendar to direct Reports
  • Manage requests for meetings by key stakeholders or other outside parties

Travel arrangements:

  • Arrange all travel, hotel bookings and pick up
  • Ensure passport and visas are current and in good order
  • Prepare detailed itineraries for use by the Human Resources Director

Preparation, facilitation and co-ordination of meetings:

  • Arrange necessary accommodation
  • Arrange necessary travel arrangements
  • Co-ordinate relevant meetings, appointments and functions
  • Arrange required venues
  • Prepare detailed itineraries
  • In liaison with the Human Resources Director, assist in the development of background material for presentations.

Organization Impact/ Influence

  • Indicate the nature and level of your contacts within and outside the Company, as well as the nature and purpose of the interaction.

Interactions:

  • Within the Company:
    • Business Unit Leadership Team
    • Finance department for payments

Outside the Company:

  • Bottler Management:
    • Travel agencies
    • Car Rentals
    • Embassies
    • Hotels
    • Government Officials (Ad hoc meetings for various reasons)

Supervisory Responsibilities

  • List the number, if any, and type (full-time, part-time, contract) of your direct reports; indicate the extent of your involvement in supervision including hiring, conducting performance reviews, and terminations as well as team leadership, coordination of work assignments and other indirect supervision.  Please attach a copy of your current organization chart, if available.
  • Direct Reports:None.
  • Indirect Reports: None.

Requirements

  • Bachelor’s Degree.

Skills:

  • Maintain confidentiality in all HR related matters
  • General Office Management
  • Methodical thinking and a high sense of urgency
  • Excellent communication skills
  • Ability to work under pressure with tight deadlines
  • Effective Time Management
  • High attention to detail

Competencies:

  • Imports and Exports Good Ideas
  • Delivers Results
  • Balances Immediate & Long-Term Priorities
  • Drives Innovative Business Improvements
  • Develops and Inspires Others
  • Lives the Values.

Required Experience

  • 3-5 years working experience in HR or related area
  • Some exposure to budget and project management
  • Some related experience managing a senior manager’s office
  • Advanced computer skills-MS Office, SAP, MS Project.

Leadership Behaviors:

  • Drive Innovation: Generate new or unique solutions and embrace new ideas that help sustain our business(encompassing everything from continuous improvement to new product and package innovation).
  • Collaborate with System, Customers, and Other Stakeholders: Develop and leverage relationships with stakeholders to approximately stretch and impact the System (Company and Bottler).
  • Act like an Owner: Deliver results, creating value for our Brands, our System, our customers, and key stakeholders.
  • Inspire Others: Inspire people to deliver our mission and 2020 Vision, demonstrate passion for the business and give people a reason to believe anything is possible.
  • Develop Self and Others: Develop self and support others’ development to achieve full potential.

Growth Behaviors:

  • Growth Mindset: Demonstrates curiosity. Welcomes failure as a learning opportunity.
  • Smart Risk: Makes bold decisions/recommendations.
  • Externally Focused: Understands the upstream and downstream implications of his/her work. Tracks and shares external trends, best practices or ideas.
  • Performance Driven and Accountable: Has high performance standards. Outperforms her/his peers.
  • Fast/Agile: Removes barriers to move faster. Experiments and adapts. Thrives under pressure and fast pace.
  • Empowered: Brings solutions instead of problems. Challenges the status quo. Has the courage to take an unpopular stance.

Application Deadline: Not Stated.

How to Apply: Interested candidates who meet the criteria listed above should apply by clicking on the “Apply” button below:

Apply

About Coca-Cola Company.

The Coca-Cola Company (NYSE: KO) is the world’s largest beverage company, refreshing consumers with more than 500 sparkling and still brands.

At The Coca-Cola Company you can cultivate your career in a challenging and dynamic environment. We are the largest manufacturer and distributor of nonalcoholic drinks in the world-selling more than 1 billion drinks a day. Unlock your full potential with a future-focused company that is known and respected throughout the world.

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